Complete Guide to Setting Up an Employee Assistance Program in Australia
Last Updated 9/1/26 By Vanessa Cortez
EAP Programs @ Mindway EAP
The implementation of an Employee Assistance Program, often known as an EAP, is one of the most effective strategies to significantly enhance the health and productivity of your workforce. Employees who are struggling with challenges both at work and in their personal life might receive assistance from these private programs. They is able to assist you in locating tools and expert assistance. Employee assistance programs, sometimes known as EAPs, have become an integral component of health practices in the workplace in Australia. In addition to assisting individuals in adhering to psychological safety requirements, they are a responsible approach to make the workplace a more pleasant place to be on the job. At the beginning of this tutorial, you will learn what an employee assistance program (EAP) is, and at the conclusion, you will learn how to select the appropriate service.

What you'll learn:
  • What an Employee Assistance Program Is and Why It Matters
  • Legal and Workplace Requirements in Australia
  • Steps to Setting Up an EAP
  • How to Choose the Right EAP Provider
  • Measuring the Success of Your EAP
  • Common Challenges and How to Overcome Them
  • Promoting and Maintaining High Engagement with Your EAP
  • Integrating EAP Services into a Broader Wellbeing Strategy

What an Employee Assistance Program Is and Why It Matters

It is possible for a firm to provide its employees with an employee assistance program (EAP), which is a private support service that is designed to assist workers with issues that arise in their personal life or those that occur at work. Counselling can be helpful for a wide range of concerns, including mental health issues, stress management, challenges at work, emotional suffering, marital issues, and substance misuse or alcoholism. A program known as an employee assistance program (EAP) can aid businesses in reducing the number of sick days taken by their employees, increasing their production, and demonstrating that they are concerned about the health of their workforce. As is typically the case with private mental health services, employees are able to receive assistance without having to pay for it or wait for it, which is generally the case. It offers them a secure and confidential means of receiving assistance.

Employee:
I didn’t realise it was confidential. That makes me feel more comfortable using it.
You:
We’ve noticed a few people have been struggling lately. I wanted to remind you all that our EAP is here to help anytime.

Legal and Workplace Requirements in Australia

Despite the fact that there is no law that mandates companies to establish an employee assistance program (EAP), employers still have a responsibility to ensure that their workplace is safe and healthy for their employees. One component of this approach is the regulation of psychological hazards in accordance with the regulations of the Work Health and Safety (WHS) system. You might find that an EAP is helpful if you wish to keep these pledges. It is also necessary for Australian businesses to ensure that any EAP service they use adheres to privacy regulations, maintains the confidentiality of all sessions, and only employs registered professionals.

Step-by-Step Guide to Implementing an Employee Assistance Program (EAP) in 2026

The first step in establishing an effective employee assistance program (EAP) is to determine the type of assistance that employees require. This may be accomplished via the use of surveys, HR data, and risk assessments to examine the requirements of the workplace. Create a detailed budget and determine if the expenditures will be based on a predetermined package, on an employee-by-employee basis, or on a session-by-session basis. Investigate the many EAP providers with great care, comparing their offerings, access after hours, counsellor knowledge, and the various methods in which problems may be reported. Through the use of phone, video, in-person, or a combination of these, you have the ability to personalise the program to your liking. If you feel it is necessary, you can also restrict the number of meetings that each employee is allowed to attend. Promote the Employee Assistance Program (EAP) inside the organisation by making it easy to use, informing employees that their information will be kept confidential, and providing easy access to contact information. The final step is to launch the program and monitor how it is being utilised as well as the input received from employees in order to continue improving it.

How to Choose the Right EAP Provider

Providing workers with access to skilled therapists who are educated in mental health concerns in the workplace and providing workers with a number of means to contact with these counsellors, such as through the use of the phone, video chat, or online messaging, is an essential component of the finest employee assistance program (EAP). In addition to providing emergency care around the clock, seven days a week, it should also provide transparent and anonymous reports that assist businesses in evaluating the value of the program while protecting individuals' privacy. Additionally, it should offer additional assistance to managers, assistance in dealing with potentially life-threatening situations, and guidance to employees on how to maintain their health.

Measuring the Success of Your EAP

If you review your Employee Assistance Program (EAP), it will continue to be beneficial and effective throughout the course of time. Among the metrics that are frequently utilised are usage rates that are monitored without identifying individuals, employee satisfaction surveys, shifts in absenteeism and attrition, and supervisory comments on the employee's disposition and performance while on the job. With the use of these data, businesses are able to determine the degree to which the program was successful and make adjustments as required.
“When people go to work, they shouldn’t have to leave their hearts at home.” - Betty Bender

Common Challenges and How to Overcome Them

Because some organisations don't make use of the EAP very frequently, it could appear as though it is not functioning properly. When people do this, it is typically because they are unaware of the service or because they do not believe it would protect their information. There will be a significant number of individuals who join up if you maintain consistent communication with them, reassure them that they will be protected, and demonstrate that you are on their side. Finding a therapist who is a good fit for your requirements is not always a simple task. It is possible for a service provider to locate better matches if they have a large number of professionals in their network. The employees will be content, and the quality of their job will improve.

Promoting and Maintaining High Engagement with Your EAP

You really ought to make an effort to push anything more than once. Add information on the Employee Assistance Program (EAP) to handouts for new employees, team papers, and emails that are disseminated inside the firm. You should instruct the managers to discuss the service with their respective teams when they get together. There is a possibility that individuals will recall information better if they see posters or notices on the internet or in break rooms. Case studies that feature the actual experiences of workers can also be helpful in fostering trust and motivation, but only if the workers themselves are willing to participate in them.

Integrating EAP Services into a Broader Wellbeing Strategy

An employee assistance program, often known as an EAP, is most effective when it is included into a larger strategy to enhance the well-being and contentment of workers. Workshops on how to be resilient, training on how to be aware of mental health concerns, ergonomic assessments, and flexible work plans are all examples of items that might fall under this category. When the Employee Assistance Program (EAP) is coupled with other programs, employees will not only realise that it is something they may utilise in the event of an emergency, but they will also consider it to be a routine part of the process of receiving assistance at work.
Key Takeaways
  • EAPs Support Both Staff and Employers
    They improve wellbeing, productivity, and workplace culture.
  • Not Legally Required but Highly Recommended
    EAPs help employers meet WHS obligations and address psychosocial risks.
  • Choosing the Right Provider is Critical
    Look for accredited counsellors, flexible access options, and strong confidentiality practices.
  • Evaluation and Engagement Are Ongoing
    A successful EAP requires regular review and active promotion to employees.
Looking for Help with an EAP?
We Customise Every Program to Fit Your Organisation
PAYG EAP
Flexible Support - Billed Per Session

Ideal for organisations that want to start small and scale as needed. Only pay when your team uses the service.


Included in PAYG:

✔️ Pay per session model

✔️ Tailored Mindfulness Program

✔️ Professional support within 12–36 hours

✔️ 24/7/365 booking number

✔️ Real-time analytics portal

+ see full benefits

Get Tailored Quote
Complete EAP
All-Inclusive Support

Best for teams seeking consistent, proactive support with built-in sessions and added value for managers and leaders.


Includes everything in PAYG, plus:

✔️ Set sessions included per employee, per year.

✔️ Dedicated program specialist

✔️ Priority critical incident support

✔️ Monthly live leadership/manager training (mental health, leadership, communication & more)

+ see full benefits

Get Tailored Quote
"We’re extremely satisfied with the services and counselling provided. It’s great to see our staff benefiting from it." 28% of staff use services
Priya, HR Director